ZotLink Tutorial
Job & Internship Listing System

• About ZotLink
• Register for the First Time
• Registration Tips
• Login Instructions
• Frequently Asked Questions (FAQ)
• Managing Your ZotLink Account Registration
• Job Search Agent
• Job Search Documents
• Search for Jobs & Internships
• Resume Books
• InterviewLink
• Reasons for ZotLink Suspension

About ZotLink

Welcome to ZotLink!

ZotLink makes it easy to manage your job search activities, 24 hours a day, 7 days a week. It features part-time & full-time career & internship positions for freshman, sophomores, juniors, seniors, graduate students, and alumni. From the convenience of your own computer, you can:

• Browse all job listings and on-campus interview opportunities, including company descriptions, job titles and qualifications.
• Upload and store resumes and cover letters tailored to specific employer's requirements.
• Submit your resume and reply to job listings online.
• Sign-up for On-Campus Interviews (OCI).
• Organize and keep track of your interviews and job search activities.
• View dates for employer information sessions.
• Set-up Job Search Agents that will send you an e-mail when a job is posted that meets your employment preferences.
• Include your resume in your school’s Resume Books to be seen by potential employers.

Employer & Geographic Diversity

Employers posting job and internship opportunities include Fortune 100 corporations, small and mid-size companies, nonprofits, public and private schools, and local, state and federal government. Positions are available in Orange County, Los Angeles County, Southern and Northern California, and throughout the United States and beyond.

Notice to UCI Students and Alumni
The UCI Career Center welcomes Equal Opportunity Employers to recruit for positions through ZotLink Job & Internship Listings, On-Campus Interview (OCI) Program and Career Fairs. While we carefully monitor the recruiting process of participating employers, we do not assume responsibility for errors, omissions and misrepresentation in job descriptions, qualifications and remuneration. We urge you to use good judgment in your interactions with all employers. If you believe an employer has inaccurately or unprofessionally represented an employment opportunity, please contact the UCI Career Center immediately at (949) 824-6881 or career@uci.edu.

Register for the First Time

First time ZotLink users, click here: Register Now!

• On the "Register for ZotLink" page, enter the required information.
• Click on "Create my Account".
• Don't forget to click the links on the left side of this page. There's lots of important information that will help you make these processes a lot easier!

Registration Tips

• Eligibility
• Who Must Register
• The Registration Process
• Student Identification Numbers
• Campus Codes
• Login Instructions
• Update Your ZotLink Account Registration

Eligibility

Currently-enrolled UCI students: ZotLink Job & Internship Listings are available FREE to all currently-enrolled UCI undergraduate and graduate students.

Currently-enrolled students at other UC campuses: First, you must contact your school's Career Center to inquire about reciprocity privileges. You will then be contacted by the UCI Career Center and granted a password to access ZotLink.

UCI and other UC Alumni: You may take advantage of the many Alumni Career Services we have to offer for a small fee. For more information, please click here The Alumni Compass

Who Must Register?

You must "Register for the First Time" to access the ZotLink system. During the registration process (it will take about 5 minutes or less!), you will be asked to select a personal username and password, provide contact information, and create a ZotLink Account Registration.

The Registration Process

• Enter your First and Last Name. Be sure to use the name in the Registrar's database.
• Enter your UCI Student ID #.
• Choose a personal Username and Password that you can remember.
• Click on "Create My Account" and enter requested information.
• Create your "ZotLink Account Registration". Some fields are required; some are optional. In either case, please note that employers do not have access to your personal information in your ZotLink Account Registration with the exception of your U.S. citizenship status.
• Create your "Contact Information."
• Create your "Educational Information." If you have a dual major or a major with a related minor or specialization, use the Control key to highlight both. Your selections are limited to two listings.
• That's all there is to it! You will now have access to the ZotLink system.

Update Your ZotLink Account Registration

• Be sure your email and contact information is current. Otherwise, you will miss receiving important communications from employers.
• Update all sections of your account, including your major, degree, work authorization, VISA type, and graduate date. This is especially important if you participate in On-Campus Interviews (OCI); inaccurate information may prevent you from meeting an employer's requirements for campus interview positions.

Login Instructions

Once you have registered with ZotLink, you're all set to search job and internship opportunities. Each time you log in from the UCI Career Center Homepage, you will go directly to the "My ZotLink" page --- an easy-to-navigate desktop filled with convenient job & internship search tools.

Frequently Asked Questions

I already registered to use MonsterTrak. Why do I have to register again?

The UCI Career Center's new ZotLink Job & Internship Listings have replaced MonsterTrak Job & Internship Listing service. ZotLink is the only job & internship posting system utilized by the UCI Career Center.

Why do I have to enter my UCI Student ID?

It is necessary to enter your UCI Student ID number just once so that the system can verify your eligibility. After registration, your login is your private and personal username and password.

What if my UCI Student ID doesn't work?

• Data Entry Mistake: check the number on your Student ID card to be sure you are using the right number and entering it correctly.
• Newly Admitted Student: You will have access to ZotLink Week 1 of your first quarter. Please call (949) 824-6881 for details.
• Currently Registered UCI Student or Recent UCI Grad: If you are a registered student for the current or previous quarter, verify that your Student ID is listed with the Office of the Registrar. If it isn't, contact the Registrar's office to find out why and correct the problem.
• If none of the above applies to you, please contact the UCI Career Center at (949) 824-6881 or career@uci,edu

Who should I contact if the ZotLink Registration system doesn't accept my Student ID?

After you've double-checked to make sure your Student ID number was entered correctly, call (949) 824-6881 or career@uci.edu for assistance.

Why do I have to provide so much personal information in my Profile?

1. If you choose to use the Job Search Agents feature, you will receive highly targeted email notification when new positions are listed that match the employment preferences you specified in your ZotLink Account Registration. This will make efficient use of your job search time.
2. If you plan to participate in the On-Campus Interview (OCI) Program, the system matches the information in your ZotLink Account Registration with the position requirements, and determines if you are eligible to submit your resume. If your account information is not complete, you may be "screened out."
3. The UCI Career Center can search the system by various criteria, and notify you of employment opportunities and career-related events that may be of particular interest.

How do I log out securely?

Always click on "Logout" in the top right navigation bar of the "My ZotLink" page when you are finished. If possible, also close your browser when you log out.

Manage Your ZotLink Account Registration

Update Your ZotLink Account Registration

• Be sure your email and campus contact information is current. Otherwise, you will miss receiving important communications from employers.
• Update all sections of your account, including your major, degree, work authorization, VISA type, and graduate date. This is especially important if you participate in Campus Interviews; inaccurate information may prevent you from meeting an employer's requirements for campus interview positions.
• Honesty is the best policy. Providing false information will result in your ineligibility to use the ZotLink system.

Job Search Agent

Set up Job Search Agents

• In the "My ZotLink" page, click on the "Manage My Job Search" link.
• Click on "Job Search Agents".
• Select criteria in each field. The default in each field is ALL. If you do not indicate your preferences, you may receive a lot of irrelevant email notices.
• Name your "Job Search Agent" and click "Create Agent" at the bottom of the page. The newly created Agent will appear in a list at the top of the "Job Search Agents" page.
• After you set up your Job Search Agents, you will receive an email with a link to a small pop-up window where you select "UCI" and go to the "ZotLink Login" page. Once logged in, you can view results for each of your Agents.

Tips for setting up your Job Search Agents

• Use various fields to enrich your search. For example, select several related categories within the job function fields to maximize your results, yet screen out unrelated positions.
• The use of a keyword will bring up all positions that contain that word somewhere in the job or internship posting. It could be the name of the employer, or the word could appear in the job description, qualifications, job function or industry.
• If you are willing to work anywhere within the United States, you do not need to select every single state. The default is United States. Select a single state, or several, if you have specific preferences.
• Your Job Search Agent will give you results tied to your employment preference criteria. If you did not specify a particular time period, your Job Search Agent will give you all results each time. We recommend editing your Job Search Agent regularly and to use the Jobs Posted After Date feature. If you change the date range weekly, you will see only the newest results from your Job Search Agent instead of having to sift through the results and try to figure out what you haven't viewed previously.

• Click on "Job Search Agents" link, located in the "Manage My Job Search" section of the "My ZotLink" page.
• Click on "Edit" under the "Action" heading.
• To unselect a choice, hold down the Control key and click your original choice again or select another choice.
• When you're finished changing the Agent, click on "Update" at the bottom of the page.
• To delete an Agent, click on "Delete Agent" at the bottom of the page.

Job Search Documents

You may store up to 10 resumes, 10 cover letters, and 10 other job search documents, such as your unofficial transcript or writing samples. You should create and save these documents in Word or other word processing programs onto a floppy disk.

Note: Employers will be able to view the titles of "Job Search Documents" that you submit as part of the On-Campus Interview (OCI) Program application process. Always use appropriate titles when you name your documents.

• Select "Manage My Job Search Documents" from the "My ZotLink" page.
• Click "Store Resumes" and select "Click Here" to add your resume.
• Browse to locate the resume you created and saved on your disk or hard drive. Resumes may be uploaded from a variety of formats, including .doc and .pdf.
• Give your resume a title. Be sure to use an appropriate and professional title; employers will be able to view this information.
• Click "Upload Resume." Repeat the process to upload additional versions of your resume.

Upload Cover Letters and Other Job Search Documents

Follow the "Upload Resumes" procedures to upload your cover letters and other documents, including writing samples and your portfolio. These documents can be created and saved in any word processing program, or in .gif, .jpg, .eps, .bmp, or .pdf format. Do not try to attach uncompressed or graphic files larger than 10 megabytes.

• Go to http://www.reg.uci.edu/registrar/studentaccess.html
• Select "Chronological Transcripts" or "Course Order Transcripts"
• Highlight the entire document. Copy and paste into Word, Notepad or any text editor.
• Save your document to a floppy disk, using an appropriate title.
• Follow the "Upload Resumes" procedures to upload your unofficial transcript into ZotLink.

Edit and Delete Job Search Documents

• Go to "Manage My Job Search Documents" on the "My ZotLink" page.
• Click on "Store Resumes", "Store Cover Letters", "Store Other Documents", or "Store Transcripts".
• Select the "Click here to update" option. This will take you to "Locate your Resume (or other document) on your computer."
• Edit your document in Word or other word processing program. Save on a floppy disk, using the same title.
• Click on "Upload Resume".

Search for Jobs & Internships

From the "My ZotLink" page, you may click on the "Search Jobs & Internships" link to view positions posted by employers for UCI only or for positions that are also listed at other major colleges and universities.

Search Criteria

• Click on your choice of criteria.
• Hold down the Control key to choose more than one item in a field. If you change your mind and want to remove something from your search criteria, hold down the Control key and click on the item to remove.
• Click "Search" at the bottom of the page.
• On the "Search Results" page, click on the job identification number or the job title to read and print the job description. If the name of the employer is highlighted in the job description, it is a link to their web site.

Apply for Positions

At the end of the position description, you can read how to apply. It may specify that you should apply: through the system, on the employer's web site, or by mail, fax or email. If the message "How to Apply" is a link, clicking on it will take you to the next step.

• On the Online Application page, you can choose to send any or all of the following from the "Manage My Job Search Documents" page: Resume, Cover Letter, Transcript, and Other Job Search Documents. After you've made your selection, click on "Send Application" at the bottom of the page.
• On the Online Application page, you can choose to send any or all of the following from the "Manage My Job Search Documents" page: Resume, Cover Letter, Transcript, and Other Job Search Documents. After you've made your selection, click on "Send Application" at the bottom of the page.

Resume Books

You may add your resume to the Resume Book for your UCI school/major. Resumes Books are a collection of student resumes seen by potential employers who request the information from the UCI Career Center.

• Go to the "My ZotLink" page.
• Click on "Manage My Job Search Documents".
• Click on "Store Resumes".
• In the "Primary Resume Status" box, check either or both options:
  
  Make primary resume available to all employers through the central resume database:
  Your resume will be made available to all employers who use NACElink and the DirectEmployers Association. For a complete explanation, click here: NACElink Privacy Policy
  
  Make primary resume available to employers who contact the career center:
  Your resume will be made available to all employers who request it through the UCI Career Center.
  
  
• Click on "Change Primary Resume Status".

InterviewLink

Detailed information about "Employer Visits" may be found by clicking on "InterviewLink" from the "My ZotLink" page. After you have used the system a few times, you will be able to identify your preferred search method.

1. On-Campus Interview (OCI) Positions: opportunities are listed by job title
2. Employer Visits: all participating companies and organizations are listed
3. Information Sessions: special group events are listed by employer

• Go to the "My ZotLink" page and click on "InterviewLink".
• Click on "Manage My Job Search Documents".
• Select your preferred search method, and then click the "Search" button located on the bottom of the screen.
• Set the date range according to your preference.
• For best results, do not select "Visit ID" or "Advanced" options, and do not "check" the box titled "Search only..."
• If you have a dual major or more than one degree, it may be necessary to revisit your "ZotLink Account Registration" and change the order of your major and degree. The ZotLink system matches only your first major or degree with the employer's educational requirements.
• Check the listings often. New employers and job descriptions are added frequently.

• Click "Job Title". This is where you will view company details, position titles and descriptions, requirements, contact information, and deadlines for resume submission and interview signup. A "Submit" link will appear on the screen if you meet the employer's requirements for the position
• To submit your resume, click on "Submit your Resume to be Considered." Follow online prompts to select your targeted resume and add an optional cover letter and unofficial transcript

Schedule an On-Campus Interview

Pre-select Schedules: The employer will screen resumes, and pre-select its preferred candidates to interview. If you are a pre-selected candidate, you may pick an interview time during the designated signup period. Many employers also select "alternates" who may choose any remaining interview time slots once the pre-select signup period has passed. The majority of interview schedules are the pre-select type.

Open Schedules: If you meet the employer's requirements, you may select an interview time right on the spot, on a first-come basis. Open schedules may not always require resume submission in advance. It is a good idea to bring your resume to the interview.

Track Your Pre-Select Status

Coming soon!

Sign up for Interviews

Coming soon!

Reschedule and Cancel Your Interview

Coming soon!

How to Change Your Interview Time

Coming soon!

How to Withdraw from Interview

Coming soon!

The Interview Day

Location: On-Campus Interviews are held in private interview rooms at the UCI Career Center, located at 100 Student Services I Building, across from the Cornerstone Cafe.

What to Expect: When you arrive, be sure to sign your name on the clipboard at the OCI reception desk and have a seat. The recruiter will call your name when it is time for your interview and escort you to the interview room.

Don't be Late: Arrive 5 - 10 minutes before your interview time. If you're late or miss your appointment, you will be subject to Late Cancellation and No Show penalties, not to mention the less-than-sterling impression you'll make with the recruiter.

Prepare for the Interview

Do your Research. Review the employer's job listings and visit their web site so that you will be knowledgeable about the industry, company and position. The UCI Career Center also has literature in the Career Library about certain companies. If the company holds an Information Session, be sure to attend.

Practice. There's no reason to get butterflies or sweaty palms if you're ready to respond smoothly, positively and enthusiastically to the employers' questions. You can anticipate possible interview questions by attending the UCI Career Center's free job interview workshops.

Attend skill-building workshops. Take advantage of free UCI Career Center workshops, including Practice Interviews . You may obtain expert advice on interviewing strategies, salary negotiation and other employment topics from Career Center staff. Click here for a current workshop schedule.

How to Dress: Conservative business attire is recommended. Most On-Campus Interview (OCI) participants wear a dark suit or coordinates. Jeans, t-shirts and running shoes are rarely appropriate.

Reasons for ZotLink Suspension

• Excessive late cancellations and "no shows" for On-Campus Interviews (OCI). Be sure to read and remember "Rescheduling and Late Cancellation" Guidelines (coming soon!).
• Inappropriate use of services. This includes providing your personal username/password to another individual, allowing someone else to use your "ZotLink Account Registration" to apply for campus interview positions, unethical behavior and misconduct.
• False information. This includes submitting inaccurate information in your "ZotLink Account Registration" and "Job Search Documents."